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SUNY Downstate Health Sciences University

Office of Research Administration

Office of Finance and Administration

The Office of Finance and Administration works with school research administration and grants management staff to:

  • Ensure accurate and compliant accounting of income and expenditures on sponsored project accounts
  • Complete and submit financial reporting required by sponsors
  • Complete, submit, and collect on periodic invoices
  • Assist with account reconciliation and closeout

The Office of Finance and Administration has responsibility for administering all externally and internally funded projects.

The office is divided into:

  • Financial Analysts
  • Human Resources and Payroll
  • Purchasing

Reporting to the Director of the Office of Finance and Administration, the Financial Analysts are responsible for coordination of the accounts receivable function to include billings, financial reporting, account closeout and collections. The Financial Analysts have significant contact with sponsors, campuses and corporate offices to insure that state, federal and private sponsor financial policies and procedures are followed as they relate to reporting, invoicing and collections.

The Human Resources team manages the full range of employment programs available at the Research Foundation, including recruitment, benefits, compensation, employee relations and staff development. They provide strategic support and effective guidance for both current and prospective employees as well as retirees.

The Payroll team performs tasks to establish and maintain employee/payroll records. They are responsible for processing all employee wages and stipends, withholding all appropriate taxes on wages, deducting benefits and other authorized items from employee wages.

The Purchasing Department is a service unit established to support the mission of the Research Foundation. It is staffed by procurement professionals who have the requisite knowledge, skills and training to assist research personnel in the purchase of required goods and services. This expertise insures that procurement decisions will be made in the best interest of the Research Foundation and in compliance with state and federal statutes as well as Research Foundation policies.

Accounts Payable is responsible for the payment of goods and services to vendors as well as reimbursements to individuals for costs incurred as part of University business. Our goal is to maintain controls while providing innovative approaches to streamline the payment process, especially for frequent, university-wide purchases.