OFFICE OF SCIENTIFIC AFFAIRS AND BIOTECHNOLOGY
RESEARCH RELATED POLICIES AND PROCEDURES
Portions of a comprehensive Research Related Policies and Procedures handbook is now available. As additional sections are completed, they will be added to this page. Links to other documents and/or references will be included where appropriate or available.
The purpose of this Guide is to provide Principal Investigators with a clear explanation of current policies and procedures relating to the conduct of sponsored programs at Downstate Medical Center – i.e., "How do I hire a new employee?" When changes to these policies and procedures occur (at the initiative of a sponsor, the Research Foundation or the Medical Center, depending on the specific issue and the authority for change), this document will be updated.
Some of the material is a summary of more lengthy policies and/or procedures (i.e., the SUNY Patent and Copyright Policy); the symbol identifies the referenced primary source document for the policy or procedure which may be obtained in either the Scientific Affairs/Sponsored Programs Office (Basic Science Building Room 2-71E, 270-2680) or the Office of Research Administration (Admin Services Building Room 110, 270-1178). In addition, the symbol indicates where specific information may be updated annually or more frequently if necessary (e.g., fringe benefit rates).
Comments or suggestions regarding this handbook or additional material to be included will be appreciated and should be directed to the Office of Scientific Affairs.
Contents
Research Foundation of SUNY
Office of Scientific Affairs / Office of Research Administration
DMC Committees Relating to Research
Affirmative Action and Equal Employment Opportunity
Conflict of Interest
Freedom of Publication
Misconduct or Fraud in Academic Research
Patent & Copyright
Use of Human Subjects
Use of Laboratory Animals
Recombinant DNA/Biohazardous Materials
Who can be a Principal Investigator
Finding a Sponsor
Proposal Writing
- Exhibit 1 – Standard Institutional Info and Identifications Numbers
Budget Development - Direct Costs
Budget Development - Indirect Costs
Institutional Review Approvals
Application Review Procedure and Responsibilities
Proposals Requiring Additional Space
Proposals Requiring a Commitment of Other Institutional Resources
Peer Review Appeal Process
Research Account Management
Acceptance of Awards
Account Establishment
Account Monitoring
Sponsor Guidelines
Budget Modifications
Time Extensions
Technical and Financial Reporting
Account Closing and Audit
Transfer of Account to Another Institution
Post-Award / Personnel
- Employment Review and Approval
- Fair Labor Standards Act
- Position Classification
- Salary and Wage Administration
Charging Administrative Salaries
Effort Reporting
Cost Sharing
- Appointment Procedures
- Payroll Procedures
- Time and Attendance Procedures
- Fringe Benefit Administration
Post-Award / Non-Personnel
- Requisitions-Purchase Orders
- Equipment
- Vendor Payments
- Consultants-Independent Contractors
- Travel
- HSCB Service Billings
- Subject Payment Advances
- Telephone
- Other
Patents and Licensing
Copyright
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